Request to host an event in Spencer Smith Park (SSP) in 2026

Thank you for your interest in hosting an event in SSP. Since this is the most popular venue for hosting events in Burlington, each year we have multiple applications to consider and only limited weekends available to allocate this space too. To assist us with this decision, we have a jury who will evaluate your responses to the questions provided below.

DEADLINE to SUBMIT: October 15, 2025

This application form doesn't intend to collect personal information and disclosure of responses will be governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. For questions regarding the collection, use and disclosure of this information, please contact festivalsandevents@burlington.ca .

Event Name

* required

Maximum 255 characters

0/255

Name of Applicant

* required

Maximum 255 characters

0/255

Please provide a brief description of your proposed event. (500 words or less)

Please provide a brief description outlining your experience running events and include any measurables to demonstrate success. (1,000 words or less)

Explain the suitability of SSP for your event and its needs. Think about park amenities, stages, vendors, attendance numbers etc. (500 words or less)

What elements of your event set-up require a large open space. Be specific in terms of numbers e.g. number of vendor or community booths, staging, fireworks, etc.

What is your event transportation plan for attendees, volunteers, staff?

Will your event require the use of Municipal Parking?

Yes, please explain

If you cannot secure a spot in SSP will you consider another location for 2026?

Yes

Unsure

10.

Does your event support or involve the local community? Please explain. (500 words or less)

11.

Is your event free to attend?

Yes

No, please explain

12.

Who is your audience?

13.

How will you be promoting your event and attracting attendees? (500 words or less)

14.

Please submit any previous promotional material used

15.

Does your event plan for accessibility needs? Please explain (250 words or less).

16.

Describe the expected economic impact to the surrounding community. (500 words or less)

17.

Will your event draw in tourism?

Yes, tell us how

18.

Does your event work with local businesses or other organizations?

Yes, tell us how?

19.

Does your event rely on City of Burlington grants for funding?

Yes

20.

Does your event seek or rely on other sources of funding through grants, sponsorship, vendor sales, other? Please explain. (500 words or less)